Ensure files and folders in Google Drive (Enterprise)<\/strong> are protected against unauthorized access or sharing<\/strong>, especially with non-employees or external users<\/strong>.<\/p>\n\n\n\n Path:<\/strong> Steps:<\/strong><\/p>\n\n\n\n Path:<\/strong> Steps:<\/strong><\/p>\n\n\n\n Path:<\/strong> Steps:<\/strong><\/p>\n\n\n\n Path:<\/strong> Steps:<\/strong><\/p>\n\n\n\n Path:<\/strong> Steps:<\/strong><\/p>\n\n\n\n Path:<\/strong> Steps:<\/strong><\/p>\n\n\n\n Steps:<\/strong><\/p>\n\n\n\n <\/p>\n","protected":false},"excerpt":{"rendered":" \ud83d\udcd8 Objective: Ensure files and folders in Google Drive (Enterprise) are protected against unauthorized access or sharing, especially with non-employees or external users. \u2705 PART 1: ADMIN CHECKLIST – CONFIGURATION… <\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"_joinchat":[],"footnotes":""},"categories":[2],"tags":[],"class_list":["post-49148","post","type-post","status-publish","format-standard","hentry","category-uncategorised"],"_links":{"self":[{"href":"https:\/\/www.devopsschool.com\/blog\/wp-json\/wp\/v2\/posts\/49148","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.devopsschool.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.devopsschool.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.devopsschool.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.devopsschool.com\/blog\/wp-json\/wp\/v2\/comments?post=49148"}],"version-history":[{"count":1,"href":"https:\/\/www.devopsschool.com\/blog\/wp-json\/wp\/v2\/posts\/49148\/revisions"}],"predecessor-version":[{"id":49149,"href":"https:\/\/www.devopsschool.com\/blog\/wp-json\/wp\/v2\/posts\/49148\/revisions\/49149"}],"wp:attachment":[{"href":"https:\/\/www.devopsschool.com\/blog\/wp-json\/wp\/v2\/media?parent=49148"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.devopsschool.com\/blog\/wp-json\/wp\/v2\/categories?post=49148"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.devopsschool.com\/blog\/wp-json\/wp\/v2\/tags?post=49148"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n\n\n\n\u2705 PART 1: ADMIN CHECKLIST – CONFIGURATION IN GOOGLE WORKSPACE ADMIN CONSOLE<\/strong><\/h2>\n\n\n\n
\ud83d\udd10 1. Restrict Sharing Outside the Organization<\/h3>\n\n\n\n
Admin Console \u2192 Apps \u2192 Google Workspace \u2192 Drive and Docs \u2192 Sharing settings<\/code><\/p>\n\n\n\n\n
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\n\n\n\n\ud83d\udd0d 2. Enable Data Loss Prevention (DLP)<\/h3>\n\n\n\n
Admin Console \u2192 Security \u2192 Data Protection \u2192 DLP Rules<\/code><\/p>\n\n\n\n\n
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\n\n\n\n\ud83d\udd12 3. Enforce Context-Aware Access (Device\/Location-Based Restrictions)<\/h3>\n\n\n\n
Admin Console \u2192 Security \u2192 Context-Aware Access<\/code><\/p>\n\n\n\n\n
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\n\n\n\n\ud83c\udff7\ufe0f 4. Use Drive Labels & Classification Policies<\/h3>\n\n\n\n
Admin Console \u2192 Apps \u2192 Google Workspace \u2192 Drive Labels<\/code><\/p>\n\n\n\n\n
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\n\n\n\n\ud83d\udc6e 5. Enforce Access Expiration and Disable Download<\/h3>\n\n\n\n
Google Drive File Settings (Per File)<\/code><\/p>\n\n\n\n\n
\n\n\n\n\ud83d\udcca 6. Monitor with Security Investigation Tool<\/h3>\n\n\n\n
Admin Console \u2192 Security \u2192 Investigation Tool<\/code><\/p>\n\n\n\n\n
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\n\n\n\n\ud83d\udcdd 7. Educate Users with a Data Sharing Policy<\/h3>\n\n\n\n
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\n\n\n\n\u2705 PART 2: USER-LEVEL BEST PRACTICES (TO BE COMMUNICATED TO STAFF)<\/strong><\/h2>\n\n\n\n
Practice<\/th> Description<\/th><\/tr><\/thead> \ud83d\udd17 Avoid \u201cAnyone with the link\u201d<\/td> Always share only with specific users\/emails<\/td><\/tr> \ud83c\udff7\ufe0f Use Labels<\/td> Mark files as Confidential\/Internal etc.<\/td><\/tr> \ud83d\udd10 Verify Access<\/td> Regularly review \u201cShared with\u201d on important docs<\/td><\/tr> \ud83d\udd52 Set Expiration Dates<\/td> Use for temporary access or contracts<\/td><\/tr> \ud83d\udce9 Use Access Request<\/td> Allow \u201cRequest Access\u201d rather than pre-share<\/td><\/tr> \ud83d\udcac Report Suspicious Sharing<\/td> If unsure, notify IT or Admin<\/td><\/tr> \ud83d\udce2 Learn to use Google Drive audit panel<\/td> To track changes and access<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
\n\n\n\n\u2705 PART 3: QUICK REFERENCE VISUAL CHECKLIST<\/strong><\/h2>\n\n\n
[\u2714]<\/span> Disable<\/span> external<\/span> sharing<\/span>\n[\u2714]<\/span> Set<\/span> up<\/span> DLP<\/span> rules<\/span> for<\/span> sensitive<\/span> data<\/span>\n[\u2714]<\/span> Enable<\/span> Context-Aware<\/span> Access<\/span>\n[\u2714]<\/span> Use<\/span> document<\/span> classification<\/span> with<\/span> Drive<\/span> Labels<\/span>\n[\u2714]<\/span> Monitor<\/span> with<\/span> Investigation<\/span> Tool<\/span>\n[\u2714]<\/span> Educate<\/span> employees<\/span> quarterly<\/span>\n[\u2714]<\/span> Audit<\/span> and<\/span> revoke<\/span> dangerous<\/span> shares<\/span> regularly<\/span>\n<\/code><\/span>Code language:<\/span> CSS<\/span> (<\/span>css<\/span>)<\/span><\/small><\/pre>\n\n\n
\n\n\n\n\u2705 BONUS: Security Automation Ideas<\/strong><\/h2>\n\n\n\n
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