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Introduction

Visitor Management Software (VMS) is a digital solution designed to streamline the process of tracking and managing visitors within a business, office, or facility. With security, efficiency, and user experience becoming top priorities in 2025, VMS tools have evolved to integrate smart technologies like touchless check-ins, real-time alerts, visitor history tracking, and integration with access control systems. These tools not only help enhance security but also improve the overall visitor experience by automating tasks like visitor registration, badge printing, and notifying the host of their arrival.

In 2025, the right visitor management tool is more than just a registration system; it’s a powerful way to enhance operational efficiency, ensure safety, and maintain compliance with health regulations. When choosing a VMS tool, users should look for features like cloud integration, customization options, mobile support, security features, and ease of use. This post explores the top 10 visitor management software tools of 2025, their features, pros, cons, and pricing to help you select the best solution for your needs.

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Top 10 Visitor Management Software Tools in 2025

1. Envoy

Short Description:
Envoy is a popular visitor management system known for its modern design and ease of use. It’s perfect for offices and facilities that want to streamline visitor check-ins and ensure compliance with health protocols.

Key Features:

• Touchless check-in with QR codes
• Customizable registration forms
• Badge printing and visitor pass management
• Real-time visitor notifications for hosts
• Integration with access control systems
• Health screening questionnaires for compliance

Pros:

• User-friendly and intuitive interface
• Excellent integration with security systems and office tools
  Cons:
• Higher price point for small businesses
• Limited customization in the free version

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2. iLobby

Short Description:
iLobby provides secure and efficient visitor management solutions, making it ideal for large corporations, government buildings, and organizations that require advanced security features.

Key Features:

• Pre-registration and guest notifications
• Customizable visitor badges
• ID scanning for identity verification
• Integration with access control systems
• Detailed visitor logs and reports
• Health and safety screening tools

Pros:

• Robust security features for high-risk environments
• Customizable to meet enterprise needs
  Cons:
• Some advanced features are only available in higher-tier plans
• Can be complex for smaller setups

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3. Traction Guest

Short Description:
Traction Guest is a flexible visitor management system designed for businesses of all sizes, offering cloud-based solutions that simplify the check-in process.

Key Features:

• Customizable check-in flows
• Real-time visitor alerts and notifications
• Digital signage integration for displays
• Secure visitor pass management
• Compliance with health and safety regulations
• Robust analytics and reporting tools

Pros:

• Highly customizable and scalable
• Great for businesses with multiple locations
  Cons:
• Requires some setup time and technical expertise
• May be more advanced than necessary for smaller offices

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4. WhosOnLocation

Short Description:
WhosOnLocation is a comprehensive visitor management software that offers a user-friendly interface, ideal for businesses, schools, and events to streamline visitor processes.

Key Features:

• Visitor check-in with digital kiosks
• Customizable visitor forms and badges
• Real-time reporting and analytics
• Integration with access control and security systems
• Health and safety check compliance
• Cloud-based and mobile app support

Pros:

• Easy to use with great customer support
• Flexible pricing options for small to large businesses
  Cons:
• Lacks some advanced AI-based analytics
• Limited integration options for specific third-party systems

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5. VPass

Short Description:
VPASS is an advanced, user-friendly visitor management system perfect for managing corporate guests, contractors, and visitors at large facilities and enterprises.

Key Features:

• Visitor pre-registration and invitations
• Integration with access control systems
• Real-time visitor tracking and reporting
• Cloud-based platform with mobile app support
• Customizable visitor badges
• Health and safety questionnaires for COVID-19 compliance

Pros:

• Highly secure with detailed reporting features
• Streamlined for large-scale operations
  Cons:
• More suitable for large organizations, not small businesses
• Some advanced features come with higher-tier pricing plans

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6. SwipedOn

Short Description:
SwipedOn offers a sleek, user-friendly visitor management system designed for small and medium-sized businesses, allowing businesses to streamline their guest check-ins while maintaining security.

Key Features:

• Touchless sign-in with mobile check-in options
• Real-time notifications to hosts
• Customizable visitor badge printing
• Integration with calendar and access control systems
• Reporting and visitor analytics
• Health and safety compliance features

Pros:

• Affordable pricing for small businesses
• Simple interface with quick setup
  Cons:
• Limited customization compared to higher-end tools
• Does not support large-scale enterprise needs

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7. VisitUs

Short Description:
VisitUs provides a simple, intuitive visitor management system with features for businesses looking to automate and streamline visitor registration.

Key Features:

• Touchscreen kiosk check-ins
• Custom visitor badges and passes
• Real-time host notifications
• Secure visitor log storage
• Easy integration with third-party systems
• Health questionnaire for compliance

Pros:

• Affordable and easy to deploy
• Great for small offices and individual locations
  Cons:
• Limited scalability for larger organizations
• Basic customization options

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8. Proxyclick

Short Description:
Proxyclick is an advanced visitor management platform designed for enterprises and multi-location businesses, providing detailed visitor insights and analytics.

Key Features:

• Visitor pre-registration and invitations
• Integration with security systems and HR platforms
• Digital visitor logs and real-time updates
• Customizable check-in screens and badges
• Analytics dashboard for visitor data
• Compliance with health and safety regulations

Pros:

• Excellent for enterprise-level solutions
• High level of integration with existing software systems
  Cons:
• Higher pricing for small businesses
• Requires time to set up and configure

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9. Kisi

Short Description:
Kisi is a hybrid security system with a focus on access control and visitor management, suitable for enterprises looking to combine both functions into one platform.

Key Features:

• Remote access and visitor check-in
• Seamless integration with access control systems
• Mobile app for visitor sign-ins
• Real-time visitor tracking and notifications
• Customizable reporting and data insights
• Easy-to-use interface with mobile support

Pros:

• Great for businesses that need access control combined with visitor management
• Customizable and scalable for large organizations
  Cons:
• Lacks some advanced visitor engagement features
• Limited support for event-based visitor management

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10. Vizito

Short Description:
Vizito offers an easy-to-use visitor management system, ideal for small to medium-sized businesses looking for a simple yet effective solution to manage visitors.

Key Features:

• Touchless visitor check-ins via tablet
• Customizable visitor badges
• Real-time alerts and notifications
• Easy-to-use interface with cloud-based access
• Health screening and safety compliance tools

Pros:

• Affordable and easy to deploy
• Great for small to medium-sized businesses
  Cons:
• Limited scalability for large enterprises
• Lacks some advanced reporting and analytics tools

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Comparison Table

Tool Name	Best For	Platform(s) Supported	Standout Feature	Pricing	G2/Capterra Rating
Envoy	Corporate offices	Web, iOS, Android	Touchless check-in	Starts at $99/month	4.6/5
iLobby	Large enterprises	Web, iOS, Android	ID scanning for verification	Custom	4.5/5
Traction Guest	Multi-location businesses	Web, iOS, Android	Cloud-based system	Custom	4.6/5
WhosOnLocation	Small to mid-sized businesses	Web, iOS, Android	Health & safety compliance	Starts at $0/month	4.3/5
VPass	Large enterprises	Web, iOS, Android	Pre-registration & invitations	Custom	4.4/5
SwipedOn	Small businesses	iOS, Android	Touchless sign-in	Starts at $25/month	4.5/5
VisitUs	SMBs	Web, iOS, Android	Simple interface	Starts at $35/month	4.4/5
Proxyclick	Enterprises	Web, iOS, Android	Integration with security	Starts at $40/month	4.6/5
Kisi	Hybrid security needs	Web, iOS, Android	Remote access & visitor check-in	Custom	4.5/5
Vizito	SMBs	Web, iOS, Android	Affordable, simple setup	Starts at $25/month	4.3/5

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Which Visitor Management Software Tool is Right for You?

• Small Businesses: SwipedOn, VisitUs, Vizito – cost-effective, simple solutions for smaller operations.
• Medium Businesses: WhosOnLocation, Traction Guest, Envoy – cloud-based tools with customization for growing teams.
• Large Enterprises: iLobby, Proxyclick, VPass – advanced features, secure visitor management, and scalability.
• Multi-Location Operations: Envoy, Traction Guest, Proxyclick – ideal for businesses with multiple locations and high foot traffic.
• Health Compliance Needs: WhosOnLocation, VPass, Traction Guest – built-in health questionnaires and screening tools.

Choosing the right tool depends on your organization’s size, requirements for visitor interaction, and security needs. For large enterprises or businesses needing advanced features, premium options like iLobby or Proxyclick are the best choices. For small businesses, SwipedOn or Vizito offer simplicity and affordability.