Introduction

Document generation software is a critical tool for businesses of all sizes in 2025. It automates the creation of documents such as contracts, proposals, invoices, and reports, improving efficiency and accuracy while reducing manual labor. These tools allow users to create consistent, high-quality documents based on pre-set templates, data inputs, and automated workflows. Whether for legal documents, marketing materials, or client communications, document generation tools are designed to save time, improve productivity, and ensure compliance.

In today’s fast-paced business environment, where speed and accuracy are crucial, choosing the right document generation software is essential. When evaluating these tools, users should consider features such as template flexibility, integration with existing systems (CRM, ERP), cloud support, ease of use, customization options, and security. This blog post covers the top 10 document generation tools in 2025, outlining their features, pros, cons, and comparisons to help you make the right choice for your needs.

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Top 10 Document Generation Software Tools in 2025

1. DocuSign CLM

Short Description: DocuSign CLM is a robust document generation tool that focuses on the entire contract lifecycle, from creation to signing. It’s perfect for businesses needing comprehensive document automation and contract management.

Key Features:

• Automated document creation for contracts, agreements, and proposals.
• Integration with DocuSign eSignature for seamless document signing.
• Workflow automation for approvals, updates, and document management.
• Version control and audit trails for compliance and tracking.
• Customizable templates for various document types.
• Cloud storage for easy access and sharing.

Pros:

• End-to-end contract lifecycle management, from creation to signing.
• Strong integration with CRM and ERP systems for enhanced automation.

Cons:

• Pricing can be high for small businesses or startups.
• Complex features might require a learning curve for new users.

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2. PandaDoc

Short Description: PandaDoc is a powerful document generation tool designed for sales teams and businesses to automate document creation, e-signatures, and workflows, focusing on proposals, contracts, and quotes.

Key Features:

• Automated document creation with customizable templates.
• E-signature integration for easy document signing.
• Collaboration features for team-based document creation and editing.
• Analytics and tracking for document engagement.
• Integration with CRM systems (Salesforce, HubSpot).
• Payment collection features directly within documents.

Pros:

• User-friendly interface that simplifies document creation and signing.
• Excellent integration with popular CRMs and business systems.

Cons:

• Limited advanced features in the free version.
• Pricing can be expensive for smaller teams or individual users.

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3. HelloSign

Short Description: HelloSign is a document generation and e-signature solution designed for businesses that need simple, secure, and legally binding signatures on documents.

Key Features:

• Document signing with eSignature functionality.
• Templates for recurring documents like contracts and agreements.
• Team collaboration with shared templates and access controls.
• Audit trails and compliance for legal documentation.
• Integration with Google Workspace, Dropbox, and other tools.
• Mobile support for signing on-the-go.

Pros:

• Affordable pricing, especially for small businesses.
• Streamlined interface that makes it easy to generate and sign documents.

Cons:

• Limited document generation features compared to more comprehensive tools.
• Limited integrations for advanced business needs.

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4. Formstack Documents

Short Description: Formstack Documents (formerly WebMerge) is a document generation platform that automates the creation of personalized documents from web forms, CRMs, and other data sources.

Key Features:

• Automated document creation from form submissions, CRMs, and custom data.
• Integration with over 1,000 apps, including Google Sheets, Salesforce, and more.
• Dynamic document templates for various document types.
• Secure document delivery via email, cloud storage, or direct downloads.
• Batch document generation for large-scale operations.
• Customizable output formats, including PDF, Word, Excel, and more.

Pros:

• Highly customizable document templates for various use cases.
• Strong integration capabilities for seamless automation with other tools.

Cons:

• Pricing may be prohibitive for small teams or startups.
• Steeper learning curve for users unfamiliar with document automation tools.

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5. Zoho Writer

Short Description: Zoho Writer is a cloud-based word processing software that allows businesses to generate documents collaboratively, automate workflows, and integrate with Zoho’s suite of business tools.

Key Features:

• Collaborative document creation with real-time editing.
• Customizable templates for business documents, proposals, and reports.
• Version control to track document changes.
• E-signature integration within the Zoho suite.
• Document sharing and commenting for team collaboration.
• Integration with Zoho CRM, Zoho Sheets, and other tools.

Pros:

• Affordable and ideal for businesses already using the Zoho ecosystem.
• User-friendly interface for document generation and collaboration.

Cons:

• Limited third-party integrations outside of the Zoho suite.
• Advanced features are more suited to larger teams or enterprises.

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6. Templafy

Short Description: Templafy is a document generation and management platform designed for enterprises, ensuring brand consistency, compliance, and automation across all documents within the organization.

Key Features:

• Automated document generation for various formats (Word, PowerPoint, etc.).
• Brand and compliance management to ensure all documents meet company standards.
• Integration with Office 365, Google Workspace, and other enterprise tools.
• Document workflow automation for approvals, updates, and revisions.
• Template management for easy document customization.
• Real-time data population for documents from CRM and other systems.

Pros:

• Enterprise-grade features ideal for large-scale organizations.
• Comprehensive brand and compliance management.

Cons:

• Pricing can be high, making it more suitable for large enterprises.
• Complex setup and customization for new users.

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7. Documate

Short Description: Documate is a no-code document automation platform designed to help legal and professional services firms automate document creation with templates and workflows.

Key Features:

• No-code document automation for creating custom workflows.
• Legal document templates for a wide range of use cases.
• Intelligent questionnaire-based data collection.
• Collaborative document editing with clients and team members.
• API integrations for CRM and other business systems.
• Secure cloud storage for document management.

Pros:

• No-code interface makes it easy for non-technical users.
• Highly customizable workflows tailored to legal professionals.

Cons:

• Primarily aimed at legal professionals, limiting use for other industries.
• Pricing may be high for solo practitioners or small firms.

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8. WebMerge (Formstack Documents)

Short Description: WebMerge, now known as Formstack Documents, is a powerful document generation tool that automates the creation of documents from data inputs, forms, and APIs.

Key Features:

• Automated document creation from web forms and data sources.
• Customizable templates for various document types.
• Integration with over 1,000 applications, including Salesforce, HubSpot, and Google Sheets.
• File delivery to cloud storage, email, or printing services.
• Batch document generation for large document volumes.

Pros:

• Comprehensive integration options for seamless automation.
• Customizable templates for a wide variety of use cases.

Cons:

• Pricing may be prohibitive for small businesses or individual users.
• Advanced features may require technical knowledge to fully utilize.

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9. SignNow

Short Description: SignNow is a robust document generation and e-signature platform designed for businesses looking to automate document workflows, especially for agreements and contracts.

Key Features:

• Document generation and e-signatures for contracts and agreements.
• Integration with Salesforce, Google Workspace, and more.
• Document management with version control and audit trails.
• Team collaboration features for document sharing and approval workflows.
• Template management for frequently used documents.

Pros:

• Affordable pricing for businesses of all sizes.
• Seamless e-signature integration and document management.

Cons:

• Limited customization options compared to more comprehensive tools.
• Less suitable for advanced document generation beyond contracts.

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10. Conga Composer

Short Description: Conga Composer is a document generation tool tailored to businesses, offering powerful document automation, e-signatures, and reporting, especially for Salesforce users.

Key Features:

• Automated document generation from Salesforce data.
• Customizable templates for contracts, proposals, and reports.
• Seamless integration with Salesforce for document population.
• E-signature support for legally binding agreements.
• Real-time document creation and delivery options.

Pros:

• Ideal for Salesforce users, with tight integration.
• Highly customizable templates for various business documents.

Cons:

• Pricing may be high for smaller businesses without Salesforce.
• Primarily focused on Salesforce users, limiting its applicability to other platforms.

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Comparison Table

Tool Name	Best For	Platforms Supported	Standout Feature	Pricing	G2/Capterra Rating
DocuSign CLM	Enterprises with complex contracts	Web, Mobile	End-to-end contract lifecycle management	Custom	4.7/5
PandaDoc	Sales teams and SMBs	Web, Mobile	Comprehensive document automation and e-signatures	Custom	4.7/5
HelloSign	SMBs and freelancers	Web, Mobile	Simple, affordable e-signatures	Free / Starts at $15	4.6/5
Formstack Documents	Businesses automating document workflows	Web, Mobile	Automated document generation and delivery	Custom	4.6/5
Zoho Writer	SMBs and Zoho users	Web, Mobile	Seamless integration with Zoho apps	Starts at $3	4.5/5
Templafy	Enterprises needing brand compliance	Web	Brand-compliant document automation	Custom	4.5/5
Documate	Legal professionals	Web	No-code document automation	Custom	4.5/5
WebMerge (Formstack)	Businesses automating document generation	Web	High-level document integrations	Custom	4.6/5
SignNow	SMBs and enterprises	Web, Mobile	Document management and e-signatures	Starts at $8	4.4/5
Conga Composer	Salesforce users	Web	Automated document generation from Salesforce	Custom	4.7/5

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Which Document Generation Tool is Right for You?

Choosing the right document generation software depends on your specific business needs, industry, and budget:

• For SMBs and Freelancers: HelloSign and PandaDoc offer affordable and simple document automation solutions with strong e-signature integration.
• For Enterprises: DocuSign CLM, Templafy, and Conga Composer provide comprehensive solutions for automating and managing complex contracts, with advanced features for compliance and workflow automation.
• For Salesforce Users: Conga Composer and Formstack Documents are ideal for businesses that rely on Salesforce and need advanced document automation.
• For Legal and Compliance Needs: Documate is tailored for legal professionals who require no-code document automation.