Introduction

In 2025, meeting management software has become essential for businesses and organizations striving to improve the efficiency, productivity, and overall success of their meetings. Whether it’s scheduling, managing agendas, tracking action items, or ensuring seamless communication among remote teams, meeting management tools streamline every aspect of the meeting process.

In a world that thrives on collaboration, effective meeting management is more crucial than ever. A robust meeting management software can help teams collaborate in real-time, manage their meeting schedules, follow-up on tasks, and boost overall productivity. With the rise of hybrid and remote work, these tools are indispensable for organizing virtual meetings, ensuring that all participants are engaged and productive.

When selecting the right meeting management software, users should consider key features like integration with calendars, ease of use, agenda management, follow-up tracking, and multi-platform compatibility. In this post, we’ll review the Top 10 Meeting Management Software Tools in 2025, exploring their features, pros, cons, pricing, and target users to help you choose the best tool for your business.

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Top 10 Meeting Management Software Tools for 2025

1. Microsoft Teams

Short Description: Microsoft Teams is a leading collaboration tool that integrates chat, video conferencing, and file sharing with powerful meeting management features. It’s ideal for businesses already using the Microsoft 365 suite.

Key Features:

• Seamless integration with Microsoft 365 apps
• HD video and audio conferencing
• Meeting scheduling and calendar integration
• Real-time collaboration with team members
• File sharing and screen sharing capabilities
• Meeting notes and task tracking

Pros:

• Deep integration with Office apps
• Robust security and compliance features
• Great for businesses already using Microsoft products

Cons:

• Can be overwhelming for new users
• Not the best tool for small businesses or teams without Microsoft 365

2. Zoom

Short Description: Zoom is one of the most popular video conferencing tools, offering excellent meeting management features like scheduling, virtual backgrounds, and real-time collaboration tools, making it a top choice for remote teams.

Key Features:

• HD video and audio conferencing
• Easy scheduling and calendar integration
• Breakout rooms for group collaboration
• Cloud recording and transcription
• Webinar hosting and virtual events
• Screen sharing and annotation tools

Pros:

• User-friendly and reliable
• Excellent video and audio quality
• Great for virtual meetings and webinars

Cons:

• Requires a subscription for advanced features
• Occasional connectivity issues for larger meetings

3. Monday.com

Short Description: Monday.com is a powerful work operating system with meeting management capabilities, allowing teams to schedule, track, and manage meetings seamlessly. It’s great for project management and collaboration.

Key Features:

• Customizable workflows for meetings
• Meeting agenda and task management
• Real-time collaboration and updates
• Integration with calendars and email platforms
• Analytics and reporting for meeting outcomes
• Visual project tracking and status updates

Pros:

• Highly customizable with templates for meetings
• Great integration with popular tools like Slack and Google Workspace
• Easy-to-use interface for project and meeting management

Cons:

• Can be expensive for small teams
• May require time to fully explore its full feature set

4. Google Meet

Short Description: Google Meet is Google’s video conferencing tool, offering easy integration with Google Workspace. It’s great for businesses looking for an intuitive and straightforward meeting management tool.

Key Features:

• Video conferencing with HD quality
• Integration with Google Calendar for scheduling
• Real-time collaboration through Google Docs and Sheets
• Screen sharing and live captions
• Easy joining through links for all participants
• Meeting recording and storage in Google Drive

Pros:

• Excellent for teams using Google Workspace
• Easy to use and integrates seamlessly with Google apps
• Secure and compliant with Google’s enterprise-grade security

Cons:

• Limited features compared to other specialized meeting tools
• Lacks advanced meeting analytics and reporting

5. Wrike

Short Description: Wrike is a robust project management tool with a strong focus on meeting management. It’s ideal for teams that need to manage workflows, tasks, and projects alongside meetings.

Key Features:

• Task and project management with meeting integration
• Real-time collaboration and file sharing
• Meeting scheduling and agenda tracking
• Time tracking and workload management
• Customizable workflows for meetings and projects
• Analytics and reporting tools

Pros:

• Comprehensive project management and meeting tracking
• Great for teams working on complex projects
• Strong collaboration features for team members

Cons:

• Can be overwhelming for teams with simple needs
• Expensive for smaller teams

6. TeamViewer

Short Description: TeamViewer is a remote support and meeting tool designed for virtual meetings, IT support, and collaboration. It’s ideal for teams that require both meeting management and remote assistance.

Key Features:

• HD video conferencing and screen sharing
• Remote desktop control for support sessions
• Meeting scheduling with calendar integration
• Multi-device support (Windows, macOS, iOS, Android)
• File transfer and document sharing capabilities
• Secure, encrypted meetings

Pros:

• Excellent for remote IT support and collaboration
• Fast and reliable video and screen sharing
• Strong security features

Cons:

• More complex to set up than other tools
• Requires a subscription for full features

7. Zoom Rooms

Short Description: Zoom Rooms is an advanced version of Zoom, designed for conference rooms with a focus on collaboration, ease of use, and high-quality video conferencing. It’s perfect for businesses with multiple conference rooms.

Key Features:

• Easy scheduling and joining of video calls
• High-definition video conferencing with multiple participants
• Integration with Zoom’s cloud and hardware solutions
• Touchscreen support for room control
• Collaboration tools like whiteboarding and annotation
• Remote control and screen sharing

Pros:

• Excellent video conferencing quality
• Seamless integration with Zoom’s ecosystem
• Great for larger offices or multiple conference rooms

Cons:

• Requires specialized hardware (Zoom Rooms appliances)
• Higher pricing for advanced features and hardware

8. ClickUp

Short Description: ClickUp is an all-in-one productivity platform that combines task management and meeting management features. It’s great for teams looking to track projects and meetings within the same platform.

Key Features:

• Task and project management integration
• Customizable meeting agendas and notes
• Real-time collaboration and file sharing
• Time tracking and productivity analytics
• Meeting scheduling with integration to calendars
• Powerful automation for meeting reminders

Pros:

• One-stop solution for project management and meetings
• Highly customizable interface and workflows
• Good integration with popular tools like Slack, Google Workspace, and Microsoft Teams

Cons:

• Can be overwhelming for new users
• Some advanced features are locked behind premium plans

9. HubSpot Meetings

Short Description: HubSpot Meetings is a simple scheduling tool that integrates with HubSpot’s CRM and sales tools, making it ideal for businesses that want to streamline scheduling and meeting management.

Key Features:

• Automatic scheduling with calendar integration
• Integration with HubSpot CRM for customer-facing meetings
• Meeting reminders and follow-ups
• Video conferencing integration with Zoom and Google Meet
• Real-time scheduling link sharing
• Reporting on meeting activity and attendance

Pros:

• Simple, easy-to-use scheduling tool
• Great for businesses using HubSpot CRM
• Seamless integration with video conferencing tools

Cons:

• Lacks advanced meeting management features
• Limited customization for users outside HubSpot ecosystem

10. Flock

Short Description: Flock is a communication and collaboration platform that includes meeting management, messaging, and project management tools. It’s best suited for remote teams that need seamless integration for meetings and workflows.

Key Features:

• Instant messaging and team collaboration tools
• Meeting scheduling and calendar integration
• Video calls with screen sharing
• Task management and project tracking
• File sharing and real-time collaboration
• Multi-platform support (web, mobile, desktop)

Pros:

• All-in-one platform for team collaboration
• Great for remote teams and small businesses
• Strong integration with external tools like Google Workspace and Slack

Cons:

• Lacks advanced features for larger organizations
• Limited reporting and analytics options

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Comparison Table

Tool Name	Best For	Platform(s) Supported	Standout Feature	Pricing	Rating
Microsoft Teams	Large enterprises, remote teams	Web, Windows, iOS, Android	Integration with Microsoft 365	Free / Starts at $5/month	4.7/5
Zoom	Virtual meetings and webinars	Web, Windows, macOS, iOS, Android	HD video conferencing	Free / Starts at $14.99/month	4.6/5
Monday.com	Project managers, teams	Web, iOS, Android	Highly customizable workflows	Starts at $10/month	4.7/5
Google Meet	Google Workspace users	Web, Android, iOS	Seamless Google integration	Free / Starts at $6/month	4.5/5
Wrike	Businesses with project needs	Web, iOS, Android	Comprehensive project and meeting management	Starts at $9.80/user/month	4.5/5
TeamViewer	IT support teams	Web, Windows, macOS, iOS, Android	Remote control and support	Starts at $49/month	4.4/5
Zoom Rooms	Conference rooms	Windows, iOS, Android	High-quality video conferencing	Custom pricing	4.6/5
ClickUp	SMBs, project teams	Web, iOS, Android	One-stop solution for meetings and projects	Starts at $5/month	4.6/5
HubSpot Meetings	Businesses using HubSpot CRM	Web, iOS, Android	Integration with HubSpot CRM	Free / Starts at $45/month	4.3/5
Flock	Remote teams	Web, iOS, Android	Integrated collaboration tools	Starts at $4.50/month	4.4/5

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Which Meeting Management Tool is Right for You?

• For Enterprise Teams: Microsoft Teams and Zoom are great choices for larger teams that need robust features and strong integrations with other enterprise tools.
• For Small Businesses: Flock, HubSpot Meetings, and Google Meet offer simple yet effective solutions for managing meetings without the complexity of larger systems.
• For Project-Oriented Teams: Monday.com, Wrike, and ClickUp are excellent for teams that need to track tasks alongside meetings.