Introduction

In 2025, grant management software (GMS) tools are vital for organizations and foundations that distribute grants, whether it’s non-profit organizations, government entities, educational institutions, or corporations. These software tools help users streamline the grant application process, automate workflows, manage large volumes of applications, and ensure compliance with legal and financial regulations.

Grant management software can take the burden off administrative teams by automating repetitive tasks, offering real-time reporting, simplifying collaboration among multiple stakeholders, and providing easy access to key data and insights. With grant-related activities becoming increasingly complex, GMS tools now need to be agile, scalable, and equipped with the latest technology, such as artificial intelligence (AI) and machine learning, to analyze large sets of data and provide predictive insights.

Whether you’re managing a single fund or overseeing large, multi-phase projects across the globe, choosing the right GMS tool can significantly affect your workflow efficiency, financial tracking, and grant impact. In this article, we’ll delve into the Top 10 Grant Management Software Tools in 2025, reviewing their features, pros, cons, pricing, and best use cases.

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Top 10 Grant Management Software Tools in 2025

1. Fluxx Grantmaker

Short Description:

Fluxx Grantmaker is an innovative grant management platform designed specifically for grantmakers, foundations, and nonprofit organizations. It provides users with the ability to manage the entire grant lifecycle from application submission to post-award reporting and monitoring.

Key Features:

• Grant Lifecycle Management: Streamlines every phase from grant discovery, application, approval, award, and reporting.
• Collaborative Tools: Real-time collaboration among internal teams, external partners, and grantees.
• Customizable Workflows: Tailor workflows to suit different types of grants and program needs.
• Financial Management: In-depth budgeting, tracking, and reporting capabilities for managing grant finances.
• Comprehensive Reporting: Automated and customizable reporting for tracking performance, funds, and compliance.
• Cloud-Based: Seamless integration with cloud services allows for remote access and collaboration.

Pros:

• User-Friendly Interface: Easy to navigate and intuitive for both grantmakers and grantees.
• Scalable: Suitable for both small foundations and large philanthropic organizations.
• Flexible Integration: Integrates easily with other platforms such as Salesforce, ensuring smooth data exchange.

Cons:

• Expensive: Price may be prohibitive for smaller foundations or startups with tight budgets.
• Steep Learning Curve: Some users find the advanced features complex to navigate at first.
• Limited Customization for Smaller Needs: Some smaller grantmaking programs may find Fluxx’s advanced features more than they need.

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2. Foundant Grant Lifecycle Manager (GLM)

Short Description:

Foundant GLM is a comprehensive, cloud-based grant management solution aimed at grantmakers and foundations. It simplifies grantmaking by automating many administrative tasks and providing powerful tools for tracking, reporting, and communicating with grantees.

Key Features:

• Online Application System: Customize and automate the grant application process for your funders.
• Financial Tracking: Provides detailed financial reporting and budgeting tools for managing grant funds.
• Grant Tracking: Keep track of grant statuses, submission dates, and deadlines with real-time updates.
• Automated Reporting: Automatically generate and send reports to stakeholders, eliminating manual work.
• Integration with Other Tools: Works seamlessly with other nonprofit management software, such as accounting and CRM systems.
• Customizable Dashboards: Tailor the user interface and dashboards to meet your specific organizational needs.

Pros:

• User-Friendly Interface: Simple setup and easy-to-use interface make it ideal for new users.
• Strong Customer Support: Foundant provides exceptional customer service and onboarding resources.
• Cloud-Based Solution: Access data from anywhere with a cloud-based platform, enabling easier collaboration.

Cons:

• High Pricing for Small Organizations: The software is priced higher compared to many other tools, making it less accessible for small nonprofits.
• Limited Features for Complex Reporting: Advanced reporting features could be more robust to meet the needs of complex organizations.
• May Require Customization for Large Teams: Larger organizations might need additional customization for seamless team collaboration.

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3. Submittable

Short Description:

Submittable is a platform primarily used for online submissions, which can handle everything from grant applications to creative works and business proposals. It allows organizations to collect, review, and manage applications in a streamlined, paperless workflow.

Key Features:

• Streamlined Application Process: Manage submission and review workflows with ease.
• Customizable Forms: Create customized application forms and review templates that meet your unique needs.
• Real-Time Notifications: Receive notifications when new applications are submitted, reviewed, or updated.
• Review & Scoring Tools: Automate the review process with custom scoring rubrics and real-time commenting.
• Online Payment Integration: Easily integrate with payment processors to collect fees for grants or applications.
• Collaboration Tools: Seamless collaboration tools for review teams and stakeholders.

Pros:

• Highly Customizable: Supports a wide range of submission types, including grants, awards, and applications.
• Easy-to-Use Interface: The interface is simple to navigate, making it perfect for teams that need quick results.
• Automated Workflow: Submittable’s automation features save time and reduce manual intervention.

Cons:

• Limited Advanced Features: Lacks some advanced grant lifecycle management features found in more specialized software.
• Pricing Can Add Up: For larger organizations with a high volume of submissions, pricing could become a concern.
• Best for Submissions, Not Grants: While excellent for managing applications, it doesn’t provide the same depth of tools for managing ongoing grants.

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4. SmartSimple

Short Description:

SmartSimple is a flexible, cloud-based grant management system that’s ideal for large foundations, nonprofits, and corporations. It offers highly customizable workflows, reporting tools, and full lifecycle management of grants.

Key Features:

• End-to-End Grant Management: Complete grant lifecycle management from application submission to award and reporting.
• Automated Workflows: Automate processes, such as approval routing and follow-up tasks.
• Financial Management Tools: Track and manage budgets and payments effectively.
• Customizable Templates: Fully customizable grant application and reporting templates.
• Multi-Language and Currency Support: Great for international grant programs with multi-language and currency requirements.
• Advanced Reporting: Generate detailed reports on grant performance, finances, and compliance.

Pros:

• Highly Customizable: Can be tailored to meet the specific needs of any organization, no matter the size or complexity.
• Ideal for Large Organizations: Perfect for large foundations that require sophisticated features and complex workflows.
• Comprehensive Features: Covers every aspect of grantmaking, from application intake to detailed reporting.

Cons:

• Expensive: SmartSimple is one of the more expensive options, which might be a barrier for smaller organizations or startups.
• Complex Setup: The implementation process can take time, especially for organizations with complex requirements.
• Learning Curve: Due to its many features, SmartSimple may require some training to fully leverage its potential.

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5. GrantHub

Short Description:

GrantHub is an easy-to-use grant management software tool designed for nonprofit organizations. It focuses on tracking grant opportunities, managing deadlines, and simplifying the entire grant application process.

Key Features:

• Grant Tracking: Track the status of multiple grants, deadlines, and reporting dates in one place.
• Grant Research: Provides access to a database of grant opportunities and relevant funding resources.
• Automated Reminders: Send automatic notifications and reminders about grant deadlines and upcoming tasks.
• Centralized Document Storage: Store all relevant documents for each grant application in one secure location.
• Collaboration Tools: Share notes and collaborate with team members directly within the platform.
• Customizable Templates: Access templates for writing and submitting applications and reports.

Pros:

• User-Friendly: The intuitive design makes it easy for staff to get up and running without extensive training.
• Affordable: Offers a low-cost solution for smaller nonprofits or organizations with a modest budget.
• Focused on Nonprofits: Perfect for nonprofit organizations looking for a simplified, cost-effective solution for grant tracking.

Cons:

• Limited Reporting: Lacks some of the robust reporting and analytical features available in more complex systems.
• Not Ideal for Large Foundations: May not scale well for large organizations managing many complex grants.
• Limited Customization: While easy to use, it offers fewer customization options compared to more expensive alternatives.

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6. eCivis

Short Description:

eCivis is a powerful, cloud-based grant management solution designed for government agencies and organizations that handle federal and state grants. It’s known for its compliance management tools, grant writing assistance, and robust reporting features.

Key Features:

• Federal and State Grant Management: Focuses on managing U.S. government grants and ensuring compliance with federal standards.
• Grant Research Tools: Provides access to a comprehensive database of federal and state grant opportunities.
• Proposal Writing: Tools for writing, submitting, and tracking proposals.
• Audit Trails and Compliance: Built-in tools for tracking compliance and ensuring adherence to regulatory standards.
• Automated Workflows: Streamline grant application and reporting processes with automation features.

Pros:

• Perfect for Government Use: Ideal for government agencies or contractors managing federal or state grants.
• Compliance Features: Excellent tools for ensuring that grants comply with federal requirements.
• Grant Research: Helps organizations find relevant federal and state funding opportunities.

Cons:

• Expensive for Small Nonprofits: Not as affordable for smaller nonprofits or organizations working with private funding.
• Not as Flexible for Non-Governmental Organizations: Primarily focused on government grants, limiting its usefulness for private funders.
• Limited International Features: Best suited for U.S.-based grant programs, with limited support for international grants.

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7. GrantVantage

Short Description:

GrantVantage is a cloud-based grant management software tailored for small and medium-sized nonprofits and foundations. It streamlines the grant lifecycle from finding opportunities to managing reports and tracking funding.

Key Features:

• Grant Search and Research: Helps users find relevant funding opportunities and grant sources.
• Simple Grant Tracking: Track grants and their statuses with ease.
• Customizable Reports: Generate reports tailored to your organization’s needs, including financial and performance metrics.
• Grant Application Management: Simplify the application and approval processes with automation and tracking.
• Collaborative Tools: Share data, applications, and reports with team members.

Pros:

• Simple and Affordable: Great for small and medium nonprofits who need an easy-to-use, low-cost solution.
• Cloud-Based: Offers easy access and data sharing through a cloud-based platform.
• Efficient for Smaller Organizations: Streamlined design with features suited to smaller-scale grant operations.

Cons:

• Not Suitable for Large Enterprises: Lacks advanced features needed for larger organizations.
• Limited Integration: The platform may not integrate with as many third-party applications compared to other solutions.
• Basic Reporting Features: Some users find the reporting features limited compared to other more robust systems.

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8. Blackbaud Grantmaking

Short Description:

Blackbaud Grantmaking is a robust grant management solution designed for foundations and other large-scale organizations. It offers powerful features for managing grants, monitoring compliance, and measuring grant impact.

Key Features:

• Grant Lifecycle Management: Manage the entire lifecycle from application to final report.
• Advanced Reporting: Comprehensive reporting tools to track outcomes, financials, and performance.
• Automation and Workflow: Automate routine tasks such as application review, approval, and reporting.
• Collaboration Tools: Share data, documents, and updates easily within your team.
• Compliance Management: Stay compliant with financial regulations and track fund usage in real time.

Pros:

• Comprehensive Features: Includes everything a large foundation needs to manage grants, from workflow automation to detailed reporting.
• Industry Leader: Blackbaud is a trusted name in nonprofit software, offering excellent customer support and resources.
• Scalable: Ideal for large foundations with complex grant processes.

Cons:

• Expensive: Blackbaud’s solutions tend to be on the pricier side, especially for small foundations.
• Complex Setup: The broad range of features can make implementation challenging and time-consuming.
• Not Ideal for Small Organizations: More suited for larger organizations with complex workflows.

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9. GrantSolutions

Short Description:

GrantSolutions is a federal grant management system that allows users to manage U.S. government grants. It is used primarily by federal agencies and organizations that administer federal funding.

Key Features:

• Federal Grant Management: Manage and track U.S. federal grants and ensure compliance with federal requirements.
• Submission Tools: Submit grant applications and track their progress.
• Compliance Tracking: Built-in tools for tracking regulatory compliance throughout the grant lifecycle.
• Reporting and Documentation: Generate necessary financial reports and documentation for federal grants.
• Online Application: Provides an online system for grant applications and reporting.

Pros:

• Perfect for Federal Grant Management: Designed specifically for federal agencies and government contractors managing U.S. government grants.
• Secure and Compliant: Meets all U.S. government security and compliance standards.
• Free for Government Use: Accessible at no cost for federal agencies and contractors.

Cons:

• Limited to Federal Grants: Not suitable for those working with private grants or international funding.
• Complex Interface: Can be difficult for non-government users to navigate.
• Lacks Flexibility for Non-Government Needs: More rigid than non-government grant management systems.

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10. SmarterSelect

Short Description:

SmarterSelect is an online platform designed for managing scholarship and grant applications. It’s ideal for educational institutions, foundations, and other organizations focused on awarding financial support.

Key Features:

• Custom Application Forms: Create custom forms for grant or scholarship applications.
• Automated Scoring: Automatically score applications based on preset criteria.
• Document Management: Manage documents and applications securely in the cloud.
• Evaluation and Reporting: Evaluate applications and generate performance reports.
• Collaborative Review: Allows multiple reviewers to assess applications and provide feedback.

Pros:

• Tailored for Scholarships: Perfect for organizations that manage scholarships or financial awards.
• Simple and Affordable: Provides a straightforward, cost-effective solution for small to medium organizations.
• Customizable: Offers extensive customization for application forms, review processes, and reporting.

Cons:

• Limited to Scholarships/Grants: Best suited for awards and scholarships rather than complex grantmaking workflows.
• Limited Features for Large Programs: Lacks advanced tools for managing multi-phase or large-scale grant programs.
• Not Ideal for Large Foundations: Best for small to mid-sized organizations.

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Comparison Table

Tool Name	Best For	Platform(s)	Standout Feature	Pricing	Rating
Fluxx Grantmaker	Foundations & Grantmakers	Web	Comprehensive lifecycle management	Custom	4.8/5
Foundant GLM	Foundations & Grantmakers	Web, iOS, Android	Workflow automation	Custom	4.7/5
Submittable	Nonprofits, Corporations	Web	Submission management	Free / Paid	4.6/5
SmartSimple	Large Foundations	Web	Flexibility & customization	Custom	4.7/5
GrantHub	Nonprofits	Web	Grant opportunity tracking	Starts at $49/month	4.4/5
eCivis	Government Agencies	Web	Compliance tracking	Custom	4.5/5
GrantVantage	Small to Medium Nonprofits	Web	Simplified grant management	Starts at $79/month	4.3/5
Blackbaud Grantmaking	Large Foundations	Web	Comprehensive grant management	Custom	4.8/5
GrantSolutions	Federal Agencies	Web	Federal grant compliance	Free	4.4/5
SmarterSelect	Educational Institutions	Web	Scholarship & award management	Custom	4.6/5

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Which Grant Management Software Tool is Right for You?

For Foundations & Grantmakers:

• Fluxx Grantmaker, Foundant GLM, and SmartSimple are perfect for larger foundations or grantmakers with complex needs. These platforms offer end-to-end grant management, real-time reporting, and customizable workflows.

For Nonprofits:

• GrantHub and Submittable are great for smaller nonprofits looking for an affordable, user-friendly solution for tracking grant opportunities, submissions, and deadlines.

For Government Agencies:

• eCivis and GrantSolutions are the go-to tools for managing U.S. government grants, ensuring compliance, and offering federal grant-specific features.

For Educational Institutions:

• SmarterSelect is ideal for organizations focused on scholarships and award programs, offering a streamlined process for handling applications and evaluations.