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Introduction

Volunteer management software (VMS) is designed to help organizations recruit, manage, and track volunteers. Whether for nonprofit organizations, charities, or large-scale community events, these tools simplify the complex tasks involved in volunteer coordination. As we move into 2025, volunteer management tools are evolving with advanced features like automated scheduling, real-time communication, volunteer tracking, and reporting analytics.

In 2025, the need for a reliable and efficient VMS is more important than ever, especially for organizations that rely heavily on volunteer work. Choosing the right tool can help reduce administrative burdens, streamline volunteer management processes, and enhance the overall volunteer experience. When selecting a VMS tool, users should look for features like ease of use, volunteer tracking, reporting capabilities, mobile access, and integration with other software. In this post, we’ll explore the top 10 volunteer management software tools of 2025 and highlight their features, pros, cons, and pricing to help you find the best option for your needs.

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Top 10 Volunteer Management Software Tools in 2025

1. VolunteerHub

Short Description:
VolunteerHub is a cloud-based volunteer management platform designed for organizations to manage volunteer scheduling, registration, and communication in one centralized place.

Key Features:

• Online volunteer registration and scheduling
• Customizable event pages
• Volunteer tracking and reporting
• Automated reminders and notifications
• Integration with CRM and marketing tools
• Mobile app for volunteers

Pros:

• Easy-to-use interface for both admins and volunteers
• Customizable for different types of volunteer events
  Cons:
• Higher pricing for small organizations
• Limited integration with some external platforms

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2. Better Impact

Short Description:
Better Impact is a versatile volunteer management software solution that provides extensive features for volunteer scheduling, tracking, and engagement. It’s designed for nonprofit organizations and government agencies.

Key Features:

• Customizable volunteer registration forms
• Event management and scheduling tools
• Volunteer reporting and analytics
• Mobile access for volunteers
• Communication tools like email and SMS
• Volunteer hours tracking and recognition

Pros:

• Great for managing complex volunteer operations
• Excellent reporting and data management tools
  Cons:
• Can be overwhelming for smaller organizations
• Some advanced features require a steep learning curve

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3. Volgistics

Short Description:
Volgistics is a powerful volunteer management tool that allows organizations to track volunteer hours, manage events, and communicate with volunteers all from one platform.

Key Features:

• Online volunteer sign-up and scheduling
• Volunteer hours tracking and reporting
• Customizable volunteer profiles
• Automated reminders and follow-ups
• Multi-language support
• Integrations with other CRM and fundraising tools

Pros:

• Excellent for organizations of any size
• Intuitive interface and customizable features
  Cons:
• More expensive than some other options
• Not as feature-rich for large-scale events

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4. SignUpGenius

Short Description:
SignUpGenius is a well-known platform for creating sign-up sheets for events, ideal for managing volunteers, sign-ups, and scheduling with ease.

Key Features:

• Easy-to-create online sign-up sheets
• Email reminders and confirmation notifications
• Volunteer shift management
• Customizable forms for specific events
• Mobile-friendly platform
• Group management and collaboration features

Pros:

• Quick setup with minimal learning curve
• Free version available with basic features
  Cons:
• Limited reporting and analytics features
• Not as comprehensive for larger volunteer programs

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5. DonorPerfect Volunteer Management

Short Description:
DonorPerfect provides an integrated solution for managing volunteers, donations, and fundraising activities in one place. It’s perfect for nonprofits looking for a more robust platform.

Key Features:

• Volunteer tracking and scheduling
• Integrated fundraising tools
• Donation and volunteer reports
• Event management and ticketing
• Email marketing and communication tools
• Volunteer recognition and hours tracking

Pros:

• Seamless integration with fundraising and CRM tools
• Great for nonprofit organizations looking for an all-in-one solution
  Cons:
• Pricing may be steep for small organizations
• Some features require a learning curve

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6. GivePulse

Short Description:
GivePulse is an online volunteer and event management platform that offers a range of tools for community organizations, schools, and nonprofits.

Key Features:

• Online volunteer registration and scheduling
• Event creation and management
• Integration with social media for volunteer engagement
• Volunteer hours tracking and reporting
• Mobile app for easy volunteer access
• Multi-site support for larger organizations

Pros:

• Flexible and affordable for smaller organizations
• Excellent community-building features
  Cons:
• Reporting and analytics could be more advanced
• Lacks some automation features in lower-tier plans

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7. Galaxy Digital

Short Description:
Galaxy Digital offers volunteer management software designed to streamline the entire process from recruitment to tracking and reporting, with a focus on engagement and community-driven projects.

Key Features:

• Volunteer recruitment and onboarding
• Event management and scheduling tools
• Advanced volunteer tracking and reporting
• Real-time communication tools (email and text)
• Integration with CRM and donor management systems
• Customizable dashboards and user roles

Pros:

• Comprehensive features for nonprofit organizations
• Excellent for managing large volunteer networks
  Cons:
• Can be overwhelming for smaller teams
• Pricing is tailored for larger organizations

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8. CERVIS

Short Description:
CERVIS is a volunteer management software that enables organizations to effectively manage volunteer programs with scheduling, reporting, and volunteer engagement features.

Key Features:

• Customizable volunteer registration forms
• Real-time scheduling and event management
• Volunteer hours tracking
• Automated reminders and alerts
• Detailed reporting and analytics
• Integration with CRM and marketing tools

Pros:

• Easy-to-use for admins and volunteers
• Great reporting and tracking features
  Cons:
• Limited customization options in lower-tier plans
• Pricing might be too high for smaller organizations

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9. VolunteerMark

Short Description:
VolunteerMark is a cloud-based volunteer management software designed for easy tracking and communication, best suited for schools, churches, and nonprofit organizations.

Key Features:

• Volunteer registration and event sign-ups
• Automated scheduling and reminders
• Customizable volunteer profiles
• Detailed reporting and volunteer hour tracking
• Mobile app for volunteer access
• Real-time communication and notifications

Pros:

• Simple interface that’s easy to use
• Great for educational institutions and small organizations
  Cons:
• Limited advanced features for large organizations
• Some customizations require technical support

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10. Zooniverse

Short Description:
Zooniverse is a volunteer management platform focused on managing large-scale projects and crowdsourced volunteer tasks, particularly in research and data collection.

Key Features:

• Simple volunteer registration and task management
• Integration with research and data collection tools
• Real-time project updates and volunteer feedback
• Volunteer participation tracking
• Automated project scheduling and reminders

Pros:

• Ideal for research and large-scale volunteer projects
• Free for most nonprofit and educational use
  Cons:
• Limited to research-based projects
• Not as feature-rich for event-based volunteering

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Comparison Table

Tool Name	Best For	Platform(s) Supported	Standout Feature	Pricing	G2/Capterra Rating
VolunteerHub	Large organizations	Web, iOS, Android	Customizable event pages	Starts at $99/month	4.5/5
Better Impact	Nonprofits, Government	Web, iOS, Android	Extensive reporting and tracking	Custom	4.6/5
Volgistics	Nonprofits, SMBs	Web, iOS, Android	Volunteer hours tracking	Starts at $15/month	4.4/5
SignUpGenius	Small businesses, schools	Web, iOS, Android	Easy-to-create sign-ups	Free / Starts at $9.99/month	4.7/5
DonorPerfect	Nonprofits	Web	Integration with CRM and fundraising	Custom	4.6/5
GivePulse	Community organizations	Web, iOS, Android	Social media integration	Free / Custom	4.5/5
Galaxy Digital	Nonprofits, Enterprises	Web	Volunteer recruitment and onboarding	Custom	4.6/5
CERVIS	Nonprofits, Schools	Web, iOS, Android	Volunteer tracking and reporting	Custom	4.4/5
VolunteerMark	Small organizations	Web, iOS, Android	Volunteer hours tracking	Starts at $50/month	4.3/5
Zooniverse	Research projects	Web	Task management for volunteers	Free	4.5/5

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Which Volunteer Management Software Tool is Right for You?

• Small organizations & startups: SignUpGenius, VolunteerMark – affordable and simple for basic volunteer management.
• Nonprofits & government agencies: Better Impact, Volgistics, CERVIS – extensive features and reporting capabilities.
• Large-scale and enterprise operations: VolunteerHub, Galaxy Digital – scalable and customizable for multi-location or high-volume operations.
• Research & crowdsourcing projects: Zooniverse – ideal for managing volunteers in research, data collection, or education-based projects.

The best tool for your organization will depend on factors like the size of your team, the complexity of your volunteer programs, budget, and specific features needed. Start by exploring free trials to find the most suitable software for your needs.