🎯 Objective:

To secure Google Meet against unauthorized access, link leakage, or inappropriate participant behavior — and ensure meetings are safe, internal, and compliant.

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✅ PART 1: ADMIN CHECKLIST & CONFIGURATION (Google Admin Console)

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🔐 1. Restrict Who Can Join Meetings

Path:
Admin Console → Apps → Google Workspace → Google Meet → Meet Settings → Video Calling

Steps:

• ⬜ Enable: Only users in your organization can start meetings.
• ⬜ Restrict meetings so only participants from your domain can join automatically.
• ⬜ Require external participants to knock and be admitted manually by the host.

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🧾 2. Control Meeting Creation

Path:
Admin Console → Apps → Google Workspace → Calendar → Sharing Settings

Steps:

• ⬜ Allow only certain organizational units (OUs) or roles (like Managers/Admins) to create external meetings.
• ⬜ Disable creating meetings with external guests unless approved.

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🧑‍💻 3. Force Host Controls to be Enabled by Default

Path:
Admin Console → Apps → Google Workspace → Google Meet → Meet Settings → Host Management

Steps:

• ⬜ Enable Host Management for all meetings.
• ⬜ Require host approval for:
  • Joining before host
  • Chat
  • Screen sharing
  • Muting participants
  • Removing participants
• ⬜ Default host controls should auto-apply when meetings are created.

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🚪 4. Disable Anonymous Participants

Path:
Admin Console → Apps → Google Workspace → Google Meet → Meet Safety Settings

Steps:

• ⬜ Disable: “Let users join meetings without a Google Account”.
• ⬜ This prevents anonymous users from joining without logging in.

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📷 5. Disable Recording for Non-Admins (Optional)

Path:
Admin Console → Google Meet → Meet Settings → Recording

Steps:

• ⬜ Disable recording or allow it only for trusted teams (e.g., leadership, HR).
• ⬜ Recorded meetings are stored in Drive — so review Drive permissions as well.

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🧪 6. Use DLP for Google Meet Chat (Beta/Enterprise Plus)

Path:
Admin Console → Security → Data Protection → DLP Rules

Steps:

• ⬜ Monitor chat messages during meetings (if allowed).
• ⬜ Apply policies to detect sensitive information (e.g., phone numbers, credit card data).

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📊 7. Enable Logging and Monitoring

Path:
Admin Console → Reporting → Audit → Google Meet Log Events

Steps:

• ⬜ Track:
  • Who created the meeting
  • Who joined (and from where)
  • Duration
• ⬜ Set alerts for meetings with too many external users or late-night scheduling.

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✅ PART 2: USER BEST PRACTICES & SECURITY AWARENESS

Best Practice	Description
🔗 Never share meeting links publicly	Always send via calendar invites or secure internal tools
🔐 Use host controls	Always enable them to control chat, screen share, etc.
🧍 Admit participants manually	Especially important when external guests are allowed
🚫 Remove unknown participants immediately	And report to IT if suspicious
🕒 End meetings properly	Hosts should always be the last to leave
📝 Avoid sharing sensitive data in Meet chat	Chat is stored in logs and could be accessible later
🧑‍🏫 Join meetings from secure networks/devices	No personal devices or public Wi-Fi

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✅ PART 3: QUICK SECURITY CONFIGURATION CHECKLIST (Summary Table)

Security Measure	Status
Only internal users can join without approval	✅
External guests must knock & be approved	✅
Anonymous (non-Google) access disabled	✅
Host management controls auto-enabled	✅
Meeting recording restricted	✅
Audit logs and alerts configured	✅
Meeting creation restricted by role	✅
DLP rules for chat (if needed)	✅

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🚀 Bonus Tips

• 🔁 Rotate meeting links for recurring meetings if any unauthorized user gains access.
• 🔐 Enable 2FA (2-Step Verification) for all employees to prevent unauthorized login.
• 💼 Use Google Groups or Calendar Events for invite-only meetings — avoids link leakage.
• 📜 Add banners or disclaimers in meetings about privacy and sharing rules (especially if recording is on).